--- title: Guidelines for Processing Medical Loss Ratio Rebates description: Plan sponsors should understand how to manage medical loss ratio rebates, including allocation options and fiduciary responsibilities to benefit employees. image: https://q4intel.com/hubfs/AdobeStock_197186150.jpeg --- [![Novaura](https://novaurains.com/hs-fs/hubfs/Novaura%20Logos/01819-Novaura-Logo-NoTag-CC.png?width=250&height=39&name=01819-Novaura-Logo-NoTag-CC.png "Novaura")](https://novaurains.com) - [Home](https://novaurains.com) - Services - [Benefits & HR](https://novaurains.com/services) - [Case Study: Increased participation by 30%](https://novaurains.com/case-study-rebuilding-trust-in-ancillary-benefits-novaura) - [Case Study: Avoiding 120% Rate Increase](https://novaurains.com/case-study-employer-saves-over-221000-in-benefits-spend-novaura) - About - [About us](https://novaurains.com/about-us) - [Our journey to Novaura](https://novaurains.com/our-journey-to-novaura) - Resources - [Blog](https://novaurains.com/blog) - [Guide: Self-funding 101](https://novaurains.com/self-funding-101-a-beginners-guide) - [Contact](https://novaurains.com/contact) [![](https://novaurains.com/hs-fs/hubfs/Novaura%20Logos/01819-Novaura-Logo-NoTag-CC.png?width=200&height=31&name=01819-Novaura-Logo-NoTag-CC.png)](https://novaurains.com) [![01819-Novaura-Logo-NoTag-CC](https://novaurains.com/hs-fs/hubfs/Novaura%20Logos/01819-Novaura-Logo-NoTag-CC.png?width=300&height=47&name=01819-Novaura-Logo-NoTag-CC.png "01819-Novaura-Logo-NoTag-CC")](https://novaurains.com) - [Home](https://novaurains.com) - Services - [Benefits & HR](https://novaurains.com/services) - [Case Study: Increased participation by 30%](https://novaurains.com/case-study-rebuilding-trust-in-ancillary-benefits-novaura) - [Case Study: Avoiding 120% Rate Increase](https://novaurains.com/case-study-employer-saves-over-221000-in-benefits-spend-novaura) - About - [About us](https://novaurains.com/about-us) - [Our journey to Novaura](https://novaurains.com/our-journey-to-novaura) - Resources - [Blog](https://novaurains.com/blog) - [Guide: Self-funding 101](https://novaurains.com/self-funding-101-a-beginners-guide) - [Contact](https://novaurains.com/contact) [![](https://novaurains.com/hs-fs/hubfs/Novaura%20Logos/01819-Novaura-Logo-NoTag-CC.png?width=200&height=31&name=01819-Novaura-Logo-NoTag-CC.png)](https://novaurains.com) - [Home](https://novaurains.com) - Services - [Benefits & HR](https://novaurains.com/services) - [Case Study: Increased participation by 30%](https://novaurains.com/case-study-rebuilding-trust-in-ancillary-benefits-novaura) - [Case Study: Avoiding 120% Rate Increase](https://novaurains.com/case-study-employer-saves-over-221000-in-benefits-spend-novaura) - About - [About us](https://novaurains.com/about-us) - [Our journey to Novaura](https://novaurains.com/our-journey-to-novaura) - Resources - [Blog](https://novaurains.com/blog) - [Guide: Self-funding 101](https://novaurains.com/self-funding-101-a-beginners-guide) - [Contact](https://novaurains.com/contact) # Guidelines for Processing Medical Loss Ratio Rebates 2 Minutes Read Many sponsors of fully insured health plans either already have or will soon receive checks from their insurance carriers, along with a notice informing them that the review is a medical loss ratio (MLR) rebate. Plan sponsors should receive these checks by September 30, 2026. The MLR rules implemented as part of health care reform are designed to ensure that insurance carriers spend no more than a specified percentage of premiums collected on overhead-type expenses. Carriers must issue a rebate check when this percentage is exceeded. If a plan sponsor receives a MLR rebate, they typically have a fiduciary responsibility to manage the funds according to specific guidelines. The following section briefly overviews the administrative rules plan sponsors should follow when processing these carrier rebates. ### Does the employer have a wrap plan, plan documents, or a SPD allocating rebates to employer contributions first? (The answer is typically YES if Lumelight prepared their wrap plan.) **If yes…** **Did the employer contribute MORE than the value of the rebate?** If yes, the entire rebate is payable to the employer’s general assets. Employers can choose how to handle the refund, including distributing it to plan participants if that is the group’s preference. **Or, did the employer contribute LESS than the value of the rebate?** If instead this is the case, the portion of the rebate that represents the employer’s contribution remains payable to the employer’s general assets, and can be handled however the employer chooses. The portion of the rebate that represents employee contributions, however, must be used for the benefit of participants and their beneficiaries according to the allocation options outlined in the following section. ### If groups do not have a wrap plan with this specific language allocating rebates to employer contributions first… - The portion of the rebate that represents employee contributions should be considered a plan asset subject to the exclusive benefit rule, which requires that such assets be used exclusively for the benefit of participants and their beneficiaries. - If the plan sponsor, meaning the employer, has a wrap plan document in place but it does not have this specific language allocating rebates to employer contributions first, they should follow any rules the document outlines for distributing MLR rebates to employees. - If there is no wrap plan in place, or if the document does not address MLR rebate distributions, the employer will need determine how they would like to allocate the rebate according to the options provided by the Department of Labor and document their process. - Allocation options include: 1\. Paying affected employees directly 2\. Using the rebate funds for future premium reductions 3\. Using the money for benefit enhancements - The federal government urges employers to select the first option, which involves providing each participant with a check for their share of the credit (taxable income). This is often also the most straightforward approach for processing the rebate. - The employer can decide if they would like to distribute the rebate evenly among affected employees or use a weighted average based on the amount each employee paid (i.e., single rate versus family rate). - The rebate can go to current plan participants. A safe approach would be to include COBRA members in the list of current plan participants, though the guidance does not explicitly require employers to do so. It is clear, however, that groups don’t need to locate former employees who aren’t COBRA participants to distribute the funds (though they may if they so choose). - Plan sponsors have 90 days to distribute rebates to employees.   *Lumelight is not a law firm and cannot dispense legal advice. Anything contained in this communication is not and should not be construed as legal advice. If you need legal advice, please contact your legal counsel.*   Content provided by Q4intelligence  Photo by [megaflopp](https://stock.adobe.com/ph/search/images?filters%5Bcontent_type%3Aphoto%5D=1&filters%5Bcontent_type%3Aillustration%5D=1&filters%5Bcontent_type%3Azip_vector%5D=1&filters%5Bcontent_type%3Aimage%5D=1&order=relevance&price%5B%24%5D=1&limit=100&search_page=1&search_type=usertyped&acp=&aco=Health+insurance+rebates+with+piggy+bank&k=Health+insurance+rebates+with+piggy+bank&get_facets=0&asset_id=197186150)  [All posts](https://novaurains.com/blog) [Previous post](https://novaurains.com/blog/employers/compliance-corner-session-open-enrollment-renewal-checklist) ![](https://novaurains.com/hubfs/Novaura%20Logos/01819-Novaura-Logo-NoTag-WH.png) Novaura builds stronger businesses by giving you solutions that go above and beyond the usual numbers and quotes. 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